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Sr. Executive Assistant

EllisDon Corporation

This is a Contract position in Mississauga, ON posted January 6, 2022.

EllisDon is committed to being the safest general contractor. As part of our vaccine directive, we require employees to be fully vaccinated, or in the process of receiving the vaccine against COVID-19. Should you have any additional questions related to our vaccine directive as you move forward in the hiring process, please discuss this with our People & Culture team.

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Thinking about a change? 

We recognize that the construction industry is changing at a rapid pace and we continually strive to be at the forefront. Our core values empower people to deliver great careers to one another and develop creative solutions for complex problems on some of the most exciting  projects. It doesn’t matter what your expertise and craft is – there are no boundaries. We are a group of  professionals with a variety of expertise within pre-construction, construction, and post-construction. To learn more, check out our Cradle to Grave services and hear from our team directly about what a career at EllisDon could look like for you. As you can see, we are a diverse bunch. 

Above all, we are a group of individuals with unique experiences and at EllisDon, we choose to celebrate the strength in our differences, every day. EllisDon’s commitment to Inclusive Diversity is to work together to create an environment where every employee feels safe to be their true and authentic self. Ultimately, EllisDon’s purpose is to provide people with similar values the opportunity to achieve to their full potential; to deliver that opportunity for great careers to one another; and to contribute meaningfully to the community we share with others. 

In case you’re curious, here’s what the industry thinks of us and some of the impacts we’ve made to the communities we work in.

You as a Sr. Executive Assistant will:

  • Provide accurate word-processing support by composing and editing a variety of documents. This includes but not limited to highly confidential correspondence, contracts, proposals, invoices, filing, coding expense reports and clerical accounting duties
  •  Support the senior leadership team in a professional manner as required, providing appropriate responses and delivering messages when necessary, as well coordinate with other internal business units
  • Coordinate managers schedule, including arranging travel details and preparing itineraries
  • Coordinating schedules, managing expense reports, managing calendars, including arranging travel details and preparing itineraries
  • Assist with meeting preparation by confirming locations, attendance and advance documentation, including details of invitations, catering, locations, distribution of event information and gifts or handouts, updating guest lists annually 

Is this the right role for you?

  • You have 5-8 years of experience as an Administrative or Executive Assistant, or a similar role supporting Senior Leaders within a corporate environment.
  • You are proficient in Microsoft Word, Excel, PowerPoint, and Google Suite and overall very tech savvy
  • You have a strong ability to quickly develop working relationships with a broad range of individuals both internally and externally at all levels within an organization
  • Ability to exercise good judgment by assessing the criticality of a situation, making decisions by recognizing scope of authority, and escalating to the appropriate individuals when required
  • You display a high standard of professionalism and confidentiality in handling sensitive information both internally as well as externally

EllisDon is proud to provide this unique career opportunity that provides continuous learning,  opportunity for growth, and  a competitive compensation package within an environment that is committed to inclusion and respects diversity.          

Go ahead and be yourself. We’ll pay you for it! 

We are an equal opportunity employer. We welcome people of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, ethnicity, race, size, mental or physical status, veteran status, religion, language, political opinion, working-style preference, family status, education, and socio-economic status. The EllisDon core values of Integrity and Mutual Respect welcomes everyone, at work and in the community, and our value of Mutual Accountability, means that we all have a role to play. As an EllisDon employee, this will ultimately be your commitment to Inclusive Diversity. 

Accommodation for Applicants with disabilities will be made during the recruitment process when requested. 

We are committed to providing a positive candidate experience and ensuring timely updates are provided to all candidates. If you haven’t already, be sure to create a profile on our Careers page here to remain up to date on the status of your application and learn about new career opportunities as they arise.