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Payroll and Benefits Coordinator

HeadSource International

This is a Contract position in Mississauga, ON posted May 25, 2023.

Payroll and Benefits Coordinator 



Reporting to the Controller, the Payroll and Benefits Coordinator guides and manages all Canadian and US payroll and benefit policies and programs, including Bi-weekly payroll processing, Benefit administration and Expenses system administration.


  • Payroll Administration:
    • Assist with full cycle payroll for hourly and salary employees, including setting up new hires in Ceridian Dayforce through to terminations and ROE’s.
    • Process bi-weekly payroll for multiple pay cycles for both Canada and US based employees.
    • Maintain a wide variety of payroll information, files, and records in electronic formats for business continuity and audit trail for compliance.
    • Assist with year-end duties including T2200’s and T4 run.
    • Ensure compliance with all related federal/provincial and state legislations, and internal policies and procedures as they relate to payroll services.
    • Liaise with CRA and Service Canada to provide payroll information as required.
    • Respond to external and internal payroll questions/ concerns and inquiries on a timely and accurate basis.
    • Concur expense system administration.
    • Working with HR Generalist, assist with day-to-day system maintenance requirements and troubleshooting.
    • Assign and maintain payroll related workflows (vacation days, sick days, etc.)
    • Maintain confidentiality and security of payroll information.
    • Perform other related duties as assigned.


  • Benefits Administration:
    • Process benefit enrollments and changes in SunLife (Canada), UNUM & United Healthcare (USA), along with Ceridian/Dayforce.
    • Process enrollments, transactions, and changes for investments/RSP/401K through RBC (Canada) and John Hancock (USA).
    • Provide employees with benefits package information.
    • Respond to external and internal questions/ concerns regarding benefits in a timely and accurate basis. 
    • Conducts monthly & quarterly audits and reviews of benefits enrollments.
    • Assist Finance department with ad hoc duties as required.



  • 5+ years in a Payroll/ Benefits Administration Role.
  • Must have experience in Canadian and US payroll and benefit functions.
  • Full understanding of payroll & benefit legislation in both Canada and USA.
  • Post-secondary education in Payroll/ Benefits/ Human Resources or job related experience.
  • Must have proficient working knowledge of all Ceridian HR platforms – CERIDIAN DAYFORCE and POWERPAY
  • Experience in SAP Concur Expense Management System is an asset
  • Above average command of Microsoft Office tools (Excel, Word, Powerpoint) 
  • Ability to read, analyze and interpret the most complex documents. Ability to respond effectively to inquiries or complaints.
  • Experience within Manufacturing Environment preferred.